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Account Management Miscellaneous

Year-to-Year Archiving

Every year, when the school year ends and summer rolls around, there are questions about what content in the School Loop system carries over into the next year -- what is archived, what is perpetual, and what is deleted? "Archived" means the records will be placed in a specific location for later access. "Perpetual" means that the the records will simply continue to exist on an ongoing basis, and nothing will be deleted. "Deleted," as you might expect, means they are removed from the system. Below is a master list of how different types of content within the School Loop system are treated.

Note: Since some content is archived (assignments and course notes), it is best not to jump ahead and add this content for the next school year during the summer until your school has been rolled. The roll process happens about 4 weeks before the first day of school.

 

Archived Content

Shortly before the start of a school year, School Loop prepares sites for the new year by archiving certain types of content. This process occurs approximately 4 weeks before the first day of the school year. The exact date is at the school's discretion.

Assignments.  Archived assignments can be located by clicking the Course Archives link in the right-hand Toolbox on a teacher's portal page. Archived assignments can be copied and republished.

Course notes.  Teachers can copy and republish course notes, similar to archived assignments.

 

Deleted Content

School Loop doesn't delete much from year to year, but when we do, it happens at the same time other content is archived -- approximately 4 weeks before the start of the new school year.

Website notes. Notes posted on webpages other than teacher course sites are purged at the beginning of the school year.

Course website events. Course website events are purged at the beginning of the school year.

Assignment discussions. All assignment discussions are purged. When a teacher republishes an assignment, no discussion is attached.

Usage statistics. Each year the statistics are reset, starting page counters from a fresh zero.

 

Perpetual Content

Website content. Content posted to the school website will not be altered from one year to the next. Changes can be made to the website at any time by users with Webmaster rights, and the system will never delete anything (with the exception of Website notes which are cleared just before the beginning of the new school year).

Events. The last 12 months of events, at all levels (district, school, groups, personal, and website events), with the exception of course events are maintained. Course events are removed just before the beginning of the new year.

News. Similar to events, all news is maintained for 12 months. By clicking the View All News button wherever news is displayed in the system, you will be able to look at posted news in that date range.

Website Lockers. No locker content is altered when the site is rolled into the new year.

Discussion threads for news items, and events. All discussions in these areas will continue to display on an ongoing basis. Users can continue discussions over the summer and into the new year.

User History, Account History, and Settings History. Each of these lists will continue to be available to system administrators into the following school year -- however, there is currently a 1-year limit on these historical records. Records older than 1 year are deleted.